Job Description

Full job description

Admissions and Records Officer

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at

Application deadline: 10/31/2024

Minimum Starting Salary: $20.84 per hour / 37.5 hour work week

Summary:
In addition to many other duties, evaluates, articulates, and enters incoming transfer credits into the degree audit system.



Duties & Responsibilities:

• In consultation with academic programs regarding articulation decisions, builds transfer articulation rules in the degree audit system and updates and modifies the master reference table.

• Performs complex encoding tasks in the degree audit system. Interprets code, verifies and maintains degree program information, and updates university requirements in the degree audit system, with a special emphasis on international records.

• Trains and works with the data input staff entering incoming course work found on official university/college transcripts, with a special emphasis on international records.

• Evaluates petitions and develops exceptions to allow changes to the degree audit system, with a special emphasis on international records.

• Assist with maintenance of document imaging (including the scanning, verifying, and retention of short-term and permanent student documents).

• Provides technical assistance to faculty, staff, and student users of the degree audit system. Also, provides assistance with encoding catalog requirements into the degree audit system.

• Reviews daily and weekly transfer credit change reports and researches any variances for accuracy. Makes corrections to student’s records as needed.

• Assists in the resolution of degree audit system problems and issues, and in the preparation and delivery of system training for the campus community, with a special emphasis on international records.

• Perform other duties as assigned.

Minimum Qualifications:
1. High school diploma or equivalent.
2. Any one or combination totaling three (3) years (36 months) from the categories below:
A. course work in any discipline as measured by the following conversion table or its proportional equivalent:

• 30 semester hours equals one (1) year (12 months)
• 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor’s degree equals three (3) years (36 months)

B. work experience in administrative support, admissions and enrollment, customer service, public relations, records management, or closely related experience.

Preferred Qualifications:
1. Experience with a degree audit system is greatly encouraged. In addition, experience with encoding degree programs and transfer articulation tables is important.
2. Knowledge of curriculum and academic program structure in a college or university setting.
3. Knowledge of the Banner student system is highly desirable.

Knowledge, Skills & Abilities:
Must be able to work effectively with a variety of administrative units, as well as students of diverse backgrounds, faculty, and staff to ensure services are developed and delivered with appropriate input from all interested parties.
Must be able to effectively listen and respond to inquiries verbally and in written format.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

• You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.
• Your pension from the State Universities Retirement System may affect the amount of your:

• Social Security benefit and

• Social Security benefit as a spouse

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at hremployment@uis.edu or call 217-206-6652.

Job Tags

Hourly pay, Permanent employment, Full time, Temporary work, For contractors, Work experience placement,

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